Submission ToolKit | Office of Research

Submission ToolKit

Step 1:

  1. Fill out the Intent to Apply Form here.
  2. Are you applying for an external fellowship? Fill out this form and save it to upload into your Cayuse (formally RAMSeS) application.
  3. Are you planning to apply to a foundation? Make sure you also fill out the form here.

Step 2:

Start a Cayuse (formally RAMSeS) internal grant approval application for your grant proposal here.

Need help filling out the Cayuse application? Here is some helpful resources.

Step 3:

Start working on your budget documents (Click here for an internal budget spreadsheet template, and here for a basic budget justification template to get you started).

Basic Budget information

UNCG Indirect Costs Rate (F&A): 45.5%

(Click here for our federally negotiated agreement)

Salary Fringe Rates

EHRA Faculty, staff and postdocs (most common): 41%

SHRA Faculty/ Staff: 46%

Students have two different fringe rates:

  • Academic enrolled months: 0%
  • Summer non-enrolled months: 8.00%

Not sure of your current salary? Login into UNCGenie and click the employee tab at the top then under the job summary link you should find your current position and pay.

Considering a course buyout?

  1. Read over the guidelines here.
  2. Fill out this course buyout request form and get the required signatures.


Does your project have another university as a subcontract to UNCG?

UNCG will need the following items from the other PI  and their University:
1. Budget
2. Budget Justification
3. Letter of Intent to UNCG
4. UNCG Subrecipient Form
5. Statement of Work
6. Facilities, Equipment and other resources
7. Biosketch
8. Current and pending support

Step 4:

Prepare and finalize your grant documents for submission.

Some common grant required proposal documents (check with your specific guidelines):

  • Budget
  • Budget justification
  • Biosketch or CV (NIH or NSF)
  • Abstract or Summary
  • Narrative or Project Description
  • Bibliography
  • Facilities, equipment and other resources
  • Current and pending support (NSF)
  • Collaborators and other affiliations (NSF version)
  • Data management plan
  • Letters of support
  • Letters of Collaboration

NIH Checklist

NSF Checklist

Step 5:

Start your grant proposal application in the system indicated by the guidelines.



Some Information you may need for filling out applications:

UNCG Unique Entity Identifier (UEI) EWNEALA6CUM7
UNCG DUNS Number 616152567 (Note: soon to be replaced by the above UEI)
UNCG US Congressional District: NC-006
Federal Employer ID (EIN): 56-6001468
IACUC Assurance Number: D16-00414 (A3706-01)

Authorized Institutional Signatory:

Valera T. Francis, Ph.D. Director, Office of Sponsored Programs
The University of North Carolina at Greensboro
1111 Spring Garden St., Suite 2601, Room 2702 MHRA Building
Greensboro, NC 27412-5013
Phone: (336) 334-5878

Fiscal Officer / Fiscal Agent:

William Walters, Director, Office of Contracts & Grants
The University of North Carolina at Greensboro
1111 Spring Garden Street, 2511 MHRA Building
Greensboro, NC 27412-5013
Phone: (336) 334-5091
Fax: (336) 256-2599

Click here for more application information!


Still need some help?

Contact Tiffany Wright, Pre-Award Grant Specialist for CAS
Email: or Phone: 336-334-4757

Dr. Amy Adamson, Associate Dean for Research
Email: or Phone: 336-334-4758

For Biology, Chemistry and Psychology Departments the OSP Grant Specialist contact is Angela Boseman
Email: or Phone: 336-334-4921

For all other CAS departments the OSP Grant Specialist Contact is Chris Davis
Email: or Phone: 336-334-5134

For other inquires: OSP and Contract and Grants Contact List